Frequently asked questions about ORSO

If you're enrolling your company in an existing Wayfoong Multi-funding System scheme, please provide:

• a completed 'Employer application' form
• a completed 'ORSO change of relevant employer ORS-7' form
• an authenticated and/or certified copy of power of attorney, if applicable
• a copy of the updated Business Registration Certificate
• a copy of the Certificate of Incorporation / Certificate of Change of Name
• a copy of the Certificate of Registration of Change of Corporate Name, if it's not a Hong Kong company
• a copy of the Education Certificate, if applicable
• confirmation of your Business Internet Banking settings to submit your change of investment instructions under the relevant employer (for defined contribution schemes only), if applicable
• a completed 'FATCA' form
• a completed 'Entity tax residency self-certification' form
• a completed 'Controlling person tax residency self-certification' form, for individuals who exercise control of a passive national equity fund (NEF) such as certain trusts or investment vehicles

If you're enrolling your employees in your scheme, please submit a completed member application form signed by both the employee and the authorised signatory for your company.

If you're enrolling your company in an existing scheme, we will send you a letter to let you know the Pay Centre ID once your information has been updated in our records. This will be done once we've received all the required documents and completed all the required processes.

If you're enrolling your employees in your scheme, we will send you confirmation of the enrolment along with an enrolment confirmation statement that you can pass to your employee. This will be done once we've received your completed member application form and your information has been updated in our records.

You must enrol new employees in your scheme according to the governing rules of the scheme.

If it's a defined contributions scheme, you'll need to make contributions in accordance with the governing rules of your scheme.

If it's a defined benefit scheme, you'll need to apply the actuarial recommendations per the funding required for your scheme.

ORSO contributions are usually due on the last day of the following month. For example, contributions for October are due on 30 November.

But as the governing rules and arrangements of ORSO schemes may vary, please refer to the governing rules of your scheme for the actual monthly contribution due date.

You must report back payments (payments relating to an earlier period, such as arising from a salary adjustment) as soon as they're paid to your employee and included as salary under the scheme.

You'll need to complete a 'Change of member data report' form, submit it to us and make the corresponding contributions as soon as possible.

If you forgot to report the change in salary by submitting a 'Change of member data report' form, you must submit the completed form to us and make the corresponding contributions as soon as possible.

As the governing rules and arrangements of ORSO schemes may vary, please refer to the governing rules of your scheme for how a member's retirement age is defined and how to handle contributions accordingly.

You don't need to update us about your employees' monthly relevant income. But if a member's account under the scheme is terminated, you'll need to provide us with the employee's final average monthly relevant income using a 'Member termination' form if the employee either:

• joined the scheme after 1 December 2000
• was terminated due to summary dismissal

This information facilitates us in calculating their minimum MPF benefits.

The Mandatory Provident Fund Schemes Authority (MPFA) may impose upon employers in an MPF-exempted ORSO-registered scheme, a surcharge on the contribution arrears amount. The surcharge is 15% and 20% p.a. upon the issuance of the second and third notices respectively.

You should report the details of an employee's employment termination to us as soon as possible. You'll need to submit a completed 'Member termination' form signed by both the employee and the authorised signatory for your company.

Generally, the long service / severance payment will first be offset from the member's vested benefits, derived from employer contributions to the ORSO scheme. Any remaining amounts will then be offset from the member's vested accrued benefits, derived from employer contributions to the MPF scheme.

Please send us a written request to obtain information on the vested balances of the employer's portion as held in the employee's ORSO account.

If you have paid it to the terminated employee, you can ask for a reimbursement of the long service / severance payment, as paid from the employee's vested benefits derived from employer contributions. You can do so by indicating it in the relevant section of the employee's 'Member termination' form. You should also complete and submit a 'Payment proof for long service payment / severance payment' form signed by both the employee and the authorised signatory for your company as soon as possible.

Under the Mandatory Provident Fund Schemes (Exemption) Regulation, the accrued benefits of new employees who join an MPF-exempted ORSO-registered scheme after 1 December 2000 are subject to the preservation, portability and withdrawal requirements of the provisions up to an amount equal to the minimum MPF benefits. When a new member is entitled to receive benefits under this regulation, the minimum MPF benefits will be transferred to an MPF scheme designated by the member. Any accrued benefits above the minimum MPF benefits amount will be paid out to them as soon as possible.

Existing members who joined an MPF-exempted ORSO-registered scheme before or on 1 December 2000 are exempt from the requirements of this regulation.

The minimum MPF benefits mean the lesser of either:

• the member's benefits as accrued and held under the scheme during the period when the exemption certificate applied to the scheme (ie the years of post-MPF service)
• the sum of 1.2 × final average monthly relevant income × years of post-MPF service

The Mandatory Provident Fund Schemes (Exemption) Regulation defines 'years of post-MPF service' as the member's years of continuous service—including part thereof. That means their service is counted in complete years and months. It's counted from whichever of the following is the latest date:

• the date the member joined the scheme
• 1 December 2000
• the date on which the trustee of the scheme received the member's claim for which benefits were last paid (if on the grounds of terminal illness)

And counted to whichever of the following is the earliest date:

• the date of the member's employment termination
• the date the member's scheme membership ceased (if the scheme was winding up)
• the effective date on which the MPF exemption certificate was withdrawn
• the date on which the trustee of the scheme receives the member's latest terminal illness claim for which benefits have not been paid

No, you cannot forfeit a member's minimum MPF benefits because they've been dismissed for causing, being liable for or being charged with causing any losses to the employer. You cannot forfeit their benefits due to any debts owed to an employer or any other person either.

Note: This applies to existing members who joined an ORSO scheme on or before 1 December 2000. However, existing members may withdraw and be paid their minimum MPF benefits in accordance with the governing rules of the scheme.

An administrator will prepare the financial statements as soon as possible after each financial year for the scheme. They will provide these statements to an independent auditor who can prepare a report on the accounts. The administrator appoints the independent auditor, and the employer will need to pay any fees to the auditor directly for the arrangement.

The administrator will also prepare Form A and Form B in the format specified by the Mandatory Provident Fund Schemes Authority (MPFA), and send them to the employer. The employer will need to sign Form B and appoint an auditor to carry out an audit. Once the audit has been completed, the auditor should complete and sign Form A. The employer shall  then send both completed forms to the administrator's auditor.

Annual returns (in a form specified by the MPFA), the auditor's reports and audited financial statements must be submitted to the MPFA within 6 months after the end of a scheme's financial year.

An employer who fails to comply with subsection (7) or (7B) of Cap. 426 Occupational Retirement Schemes Ordinance commits an offence and shall be liable on summary conviction to a fine at level 3 (currently HKD10,000).

Both Forms A and B for the preceding financial year-end (31 December) will normally be sent to employers in February each year. Employers must send the completed forms to the administrator's auditor by 31 March each year.

Certain ORSO contributions are tax-deductible under the Inland Revenue Ordinance (Chapter 112, Laws of Hong Kong).

For relevant employers, up to 15% of an employee's total emolument as made to an ORSO scheme are tax-deductible under profits tax.

For the latest details, please visit the Inland Revenue Department website.

If your ORSO scheme is MPF-exempted, the contributions that your employee makes to that scheme are tax -deductible, subject to the following restrictions:

the deductible amount is the lesser of two amounts—the amount your employee actually contributed to the ORSO scheme or the amount of mandatory contributions that your employee would have needed to pay if they had joined an MPF scheme
the maximum deduction for each year of assessment, ie HKD18,000 from 2015/16 onwards (this amount is subject to change)

For the latest details, please visit the Inland Revenue Department website.

If there are any changes to your company details—such as company name, address, contact person, contact number or email address—please notify us as soon as possible. You can do so by completing an 'Employer change of details (INCDER01)' form and providing the required documents.

If there's a change in the company name or address, please notify us within 30 days of the change. You'll need to provide a certified copy of a valid Business Registration Certificate, Certificate of Incorporation / Certificate of Change of Name, and/or other relevant registration documents.

If the registration type and registration number has changed, you may need to set up a new employer scheme.

If there's a change of legal entity, please contact your account servicing manager directly or call our ORSO services hotline for assistance.

Yes, employers will normally be issued a year-end statement for their ORSO scheme by the end of February every year.

For MPF-exempted ORSO-registered schemes:

1. Submit a written request that includes the termination effective date and authorised signature.
2. Go to the MPFA website and download the following forms. Complete them, then send a copy to MPFA directly and a copy to us:

• Notice of termination / winding up of a registered scheme
• 'Application for withdrawal of exemption certificate of an ORSO-registered scheme (WD-ER)' form—not required if the scheme has not applied for MPF exemption.
  
  

For schemes exempted from both MPF and ORSO:

1. Submit a written request that includes the termination effective date and authorised signature.
2. Go to the MPFA website and download the following forms. Complete them, then send a copy to MPFA directly and a copy to us:

• Notice of exempted scheme
• 'Application for withdrawal of exemption certificate of an ORSO-exempted scheme (WD-EE') form—not required if the scheme has not applied for MPF exemption.

The scheme cannot be closed if there are any remaining scheme assets. This includes minimum MPF benefits, expired cheques and any balance being kept in our records pending outstanding information or documents.

When a registered scheme is terminated or otherwise wound up, the relevant employer and designed person of the scheme shall give written notice of that fact. Notice shall be given within 14 days of the commencement of the winding up or termination process to the MPFA and each member of the scheme.

If the employer decides to reduce their employees' future benefits or rights under an MPF-exempted ORSO-registered scheme, the employer must provide employees with a one-time option to remain in the ORSO scheme or become an MPF scheme member.

This one-time option must be offered to employees 50 days before the effective date of change. All employees must make a choice 30 days before the effective date of change.

If any changes to the terms of the scheme will be detrimental to the members—either to their accrued rights or vested benefits under the scheme—no less than 90% of the scheme's members must consent to the change. Members who are concerned may elect to receive the vested benefits they're entitled to as at the date of the change.

If you need a template for recording your employees' choice of the one-time option or consent to changes, please contact your account servicing manager directly or call our ORSO services hotline for assistance.

You can nominate a beneficiary or beneficiaries to receive the benefits you're entitled to from the scheme in the event you pass away while employed. To do so, please complete Section C 'Beneficiary information' on the member application form. If you wish to change the nomination, please complete a 'Change of beneficiary nomination' form.

It depends on the governing rules of the scheme.

If you joined the scheme after 1 December 2000, a part or all of your benefit entitlement is subject to the preservation, portability and withdrawal requirements up to an amount that is the equivalent to the minimum MPF benefits under the Mandatory Provident Fund Schemes (Exemption) Regulation.

Once you cease your employment, you are not allowed to keep your existing benefits in your ORSO member account. But if the relevant ORSO scheme is a defined contribution scheme, you can check with your employer whether you have the option to transfer your benefits to an account under the Wayfoong Multi-funding System Deferred Member Arrangement, subject to terms and conditions.in your ORSO member account

If you do have this option and you want to exercise it, please indicate that you wish to transfer your benefits to the Deferred Member Arrangement under the WMFS in the 'Treatment of benefit entitlement' section of the 'Member termination' form. You'll also need to complete a 'Deferred member account application' form. For the terms and conditions of the transfer, please refer to aforementioned forms.

We'll generally issue a cheque in your name and send it to your employer so they can pass it to you. The cheque will normally be issued within 1 month after we've received all the required documents from your employer.

Yes, your employer has the statutory right to do so under section 70A of the Occupational Retirement Schemes Ordinance.

Under the Mandatory Provident Fund Schemes (Exemption) Regulation, the accrued benefits of new employees who join an MPF-exempted ORSO-registered scheme after 1 December 2000 are subject to the preservation, portability and withdrawal requirements of the provisions up to an amount equal to the minimum MPF benefits. When a new member is entitled to receive benefits under this regulation, the minimum MPF benefits will be transferred to an MPF scheme designated by the member. Any accrued benefits above the minimum MPF benefits amount will be paid out to them as soon as possible.

Existing members who joined an MPF-exempted ORSO-registered scheme before or on 1 December 2000 are exempt from the requirements of this regulation.

The minimum MPF benefits mean the lesser of:

• the member's benefits as accrued and held under the scheme during the period when the exemption certificate applied to the scheme (ie the years of post-MPF service)
• 1.2 × final average monthly relevant income × years of post-MPF service

No, you won't be charged any administrative fees for arrangements in handling your minimum MPF benefits.

You can apply to withdraw your minimum MPF benefits on the grounds of:

• retirement, ie when you've reached the retirement age of 65
• early retirement, ie when you've reached age 60 and you've permanently ceased all forms of
• employment with no intention of becoming employed or self-employed again
• total incapacity
• terminal illness
• death
• permanent departure from Hong Kong

Please visit the MPFA website to download the relevant forms for withdrawing your MPF benefits from an MPF-exempted ORSO-registered scheme. All completed forms and required documents should be sent to the administrator so they can be processed.

Note: If you need to submit a statutory declaration form—such as on the grounds of early retirement or permanent departure from Hong Kong—the statutory declaration should be made before and signed by a Commissioner for Oaths (eg at a Public Enquiry Service Centre of the Home Affairs Department), a Notary Public or a Justice of the Peace.

You will receive your ORSO annual member benefit statement annually.

You'll need to complete and submit a 'Personal details change' form to your employer. Your employer will then arrange for it to be signed by the authorised signatory for your company before submitting it to us for processing.

If you're already an HSBC customer and have access to HSBC Personal Internet Banking, you can use the same log on credentials to view your ORSO portfolio.

If you're a member of the HSBC ORSO defined contribution scheme but not an existing registered HSBC Personal Internet Banking user, you can still register for our online banking services.

Before you get started, you'll need to have your ORSO scheme membership number on hand, and your mobile number in our records. If you don't know your membership number, you can call our ORSO services hotline to check. If you need to update your mobile phone number, please complete a 'Personal details change' form and return it to your employer for processing.

Once you're ready, simply follow these steps:

1. Go to the HSBC Personal Internet Banking registration page.
2. Choose 'MPF / ORSO Defined Contribution Scheme' as your account type.
   
3. Read the terms and conditions. If you accept them, select the 'I have read and accepted the terms & conditions' box, then 'Continue'.
4. Enter the information required, including your membership number, then select 'Continue'.
5. Create a username and password, a security question and answer, and password to create your Personal Internet Banking profile.
6. Choose your security questions and set answers for them so you can reset your password if you forget it.
7. Once your registration is confirmed, you can log on to HSBC Online Banking right away.

If you forget your password, please select 'Forgot your password?', then follow the instructions to reset it.

Please visit our ORSO forms and documents page. If you can't find the forms you need on the page, please check with your employer.

Investment performance reports will be issued to your employer periodically. You can also view and download investment performance reports from our ORSO forms and documents page.

You can check your ORSO account balances in HSBC Online Banking or submit a written request to us through your employer to obtain the information.

You should first check with your employer whether investment options are offered to you.

If you're allowed to make your own investment portfolio, you can submit your instructions via HSBC Online Banking (if your employer has made this available) or by completing a 'Change of investment instruction by member' form.

Please note that there are pre-determined cut-off times and dates, and switching dates for changing your investment instructions. Your employer will be able to provide you the exact details for your scheme.

Portfolio rebalancing refers to the change in investment allocation of your existing account balance. The investment allocation of future contributions or amounts transferred into your account will remain unchanged.

The distribution will be compared to the new allocation percentage you've requested for your existing balance every time you make a portfolio rebalancing request. If the new allocation percentage is smaller than the distribution of the existing balance, it will be deemed to be a switch-out from the portfolio. The appropriate units in your account will be redeemed in order to purchase other funds to fulfil your request.

Contribution redirection refers to the change in investment allocation of any future contributions or amounts transferred into your account. The investment allocation of your existing account balance will remain unchanged.

You should check with your employer to find out whether investment options are offered to you. If you're allowed to create your own investment portfolio, you can submit your instructions via HSBC Online Banking (if your employer has made this available) or by completing a 'Change of investment instruction by member' form.

Please note that there are pre-determined cut-off times and dates, and switching dates for changing your investment instructions. Your employer will be able to provide you the exact details for your scheme.

If you submitted your instructions by paper form or in HSBC Online Banking, you can cancel the request by contacting your employer or calling our ORSO services hotline. Please note that instructions cannot be cancelled if we have already been processed them.

You can log on to HSBC Online Banking and go to 'MPF/ORSO' to check it. Alternatively, you can send us a written request through your employer to obtain the information.

The Deferred Member Arrangement is a feature under the Wayfoong Multi-funding System (WMFS). It enables eligible members transfer and retain their benefits in a deferred member account when they have ceased participation in an employer's retirement scheme.

If you're about to cease employment and membership from your employer's defined contribution scheme, please check with your employer whether this option is applicable to your scheme.

If you do have this option and you want to exercise it, please indicate that you wish to transfer your benefits to the Deferred Member Arrangement under the WMFS in the 'Treatment of benefit entitlement' section of the 'Member termination' form. You'll also need to complete a 'Deferred member account application' form. For the terms and conditions of the transfer, please refer to aforementioned forms.

You won't be charged any handling fees.

The Common Reporting Standard (CRS) is a new information-gathering and reporting requirement for financial institutions in participating countries/regions/jurisdictions. It helps us fight against tax evasion, and protect the integrity of tax systems. The CRS framework was developed by the Organisation for Economic Cooperation and Development (OECD).

The CRS aims to establish the tax residency of customers. Under the CRS, financial institutions are required to identify customers who appear to be a tax resident outside of the country, region or jurisdiction where they hold accounts and products, and report certain information to the local tax authority. The local tax authority may then share that information the tax authorities where the customer is a tax resident.

Under the CRS, we're liable to report on MPF/ORSO account holders and controlling persons who are tax residents of any reportable country, region or jurisdiction outside of Hong Kong.

For example, if you open a new MPF/ORSO account or change your circumstances in some way, we'll ask you to certify some details about yourself. This process is called 'self-certification' and we're required to collect this information under the CRS.

All financial institutions in Hong Kong, except those that are exempted, are legally required to comply with the CRS.

Under the CRS, we may ask you for information including but not limited to:

• your name
• your address
• your date of birth (for individual and controlling persons)
• your countries, regions and jurisdictions of tax residency
• your taxpayer identification numbers or their functional equivalent
• place of registration or incorporation (for entities)
• entity type (for entities)
• controlling person type for certain entity types (for controlling persons)

It depends on where you live and your personal circumstances. Please contact a professional tax adviser or check the OECD CRS portal for more information on how to determine your tax residency, as HSBC cannot give you tax advice.

You may still need to provide additional information under the CRS, even if you've already provided the information under the United States Government's Foreign Account Tax Compliance Act (FATCA), as these are different regulations with different requirements.

FATCA is a US law that requires financial institutions to identify US persons and report on them in line with the FATCA Intergovernmental Agreement.

On the other hand, CRS was developed by the Organisation for Economic Cooperation and Development (OECD). It requires financial institutions to identify the tax residency of all our customers and in most cases, report information on customers who appear to be a tax resident outside of the country, region or jurisdiction where they hold accounts and products.

Under the CRS, we are required to establish the tax residency status of all our customers, even if you are tax resident in Hong Kong where you hold your account.

Once we've received a completed and valid self-certification, we'll only ask you to complete another self-certification when you update certain information about your account or when we believe your reportable status may have changed.

We're required to report your tax details under the local CRS legislation.

Yes, we respect your data privacy. We'll only disclose your information to the relevant tax authorities if we're legally obliged to do so.

Your information is protected by a strict code of secrecy and security which all members, staff and third parties of the HSBC Group are subject to.

We're required by law to verify the details you've provided as part of your self-certification. We may ask you for a copy of your passport to verify your identity, or for some other evidence of the tax residency you declared in your self-certification.

We'll report the information you provided in your self-certification form, along with details about the accounts and products you hold with us. This includes their balances or values, and the total amounts of investment returns or payments credited.

For a full list of participating countries, regions and jurisdictions, and the dates on which they start exchanging information, please visit the OECD CRS portal.

Under local legislation, if you hold any MPF/ORSO accounts with us, you may receive requests for your tax residency details from us by post.

For more information about the CRS, please refer to the our CRS website.

For more information on tax residency, please refer to the rules governing tax residency as published by the tax authority of the country or region.

You can also visit these resources to learn more:

• OECD CRS portal
• Automatic Exchange of Financial Account Information (AEOI) on the Inland Revenue Department website
• Hong Kong Trustees' Association